NYS Grades 3-8; NYSESLAT; NYSITELL Testing

ORDERING ANSWER SHEETS

A school must order answer sheets if any of its students will be taking any of the Grades 3-8 (ELA, Math, or Science); NYSESLAT; or NYSITELL tests.

To submit the 2024 contract, click here.

The deadline is Friday, November 10, 2023.

FEES

Payment for the 2024 Contract may be submitted in 3 installments:

1. Payment = 50% of the Grand Total - due Friday, December 8, 2023
2. Payment = 30% of the balance - due Monday, January 8, 2024
3. Payment = final 20% of the Grand Total - due Thursday, February 8, 2024

SCANNING ONLY

• ELA / Math / Science - $ 13.00 per test
• NYSESLAT - $ 20.00 per test
• NYSITELL - $ 8.00 per test

SCORING AND SCANNING 

• ELA / Math / Science - $ 24.00 per test
• NYSESLAT - $ 30.00 per test

COMPUTER-BASED TESTING

• ELA / Math / Science - $ 24.00 per test
  • For Spring 2024, CBT is only required for Grades 5 and 8.

LATE

• Orders placed after December 9, 2022 - $ 100
• Orders placed within 10 days of exam administration - $ 500

QUALITY CONTROL

• Answer sheets requiring correction for quality control errors (ex. "missing" bubbles) - $ 3.00 per answer sheet

DATA WAREHOUSE & PRE-PRINTING FEE

• $ 3 per student in Level 0 as of February 1, 2024 who does not take any 2024 NYS Test and whose answer sheets were not printed
• $ 8 per student in Level 0 as of February 1, 2024 who does not take any 2024 Grades 3-8 ELA / Math / Science Test but whose answer sheets were printed
• $ 12 per student in Level 0 as of February 1, 2024 who does not take any 2024 NYSESLAT Test but whose answer sheets were printed

CANCELLATION

• After BOCES has printed answer sheets, cancellation of the order will reduce the invoiced fee to:
  • $ 8.00 per test - ELA / Math / Science
  • $ 12.00 per test - NYSESLAT

PARTICIPATING SCHOOL RESPONSIBILITIES INCLUDE:

• Submitting the Religious Accommodation for Paper-Based Testing Attestation Form  in order to receive paper-based tests for the required CBT administration to Grades 5 and 8.
  • Failure to receive approval for the Attestation Form will mean that only the computer-based tests will be available for ordering through the Online Exam Request System. 

• Submitting the contract for answer sheets.
• Full payment of all fees (overall, quality control, and/or late).
• Verification of the prior year's students to be promoted into the current school year's Level 0 account by the Jewish Education Project's Day Schools Team.
• Entering new students and locking data into Level 0. This includes clicking the buttons to process the data into Level 1.
  • Click here to view/download a document on maintaining Level 0 data - Grades 3-8.
  • Click here to view/download a document on maintaining Level 0 data - NYSESLAT.
  • Schools will be charged a Data Warehouse fee for any student entered in Level 0 as of February 1, 2024 who does not take a NYS Test.
• Ordering test booklets via:
  • NYSED Portal - Grades 3-8 ELA, Math, Science; NYSITELL
    • After the deadline, requests for additional ELA and/or Math test booklets must be made directly to Questar.
  • MetriTech - NYSESLAT
• Scoring the answer sheets if that option is selected in the contract.
• Performing quality control on the scored answer sheets.
• Submitting the answer sheets for processing.

BASICS:

The NYSED stopped providing answer sheets with the NYS test booklets in 2011. To receive answer sheets and access to the Student Information Repository System (SIRS), schools must partner with a Regional Information Center (RIC). 

Data

• SIRS/Level 0 - the warehouse/database where all student data is maintained. For the Grades 3-8 Tests, schools will create 1 Demographic Record and 1 Enrollment Record for each student. For the NYSESLAT tests, schools will create 1 Demographic Record, 1 Enrollment Record, and 3 Program Fact Records for each student.
• Level 1 - where the processed data from Level 0 is stored (schools do not have access).
• Level 2 - where all processed Level 1 data for each school is stored and what NYS Mandated Services will access for reimbursing schools' claims. In Level 2, schools can access their score reports.

Test Booklets

Test booklets for all Grades 3-8 and NYSITELL tests must be ordered via Online Exam Request System in the NYSED Portal. To order paper-based tests for the required Grades 5 and 8, schools must first submit, and have approved, the Religious Accommodation for Paper-Based Testing Attestation Form, 

Schools are notified directly from NYSED when the ordering period begins and ends. Login data is assigned by the State Education Department Delegated Account System (SEDDAS). When placing the order, please select:

• Eastern Suffolk BOCES as your RIC
• Optimum Solutions Corp. (OSC) as your leading score entity (ONLY if you select our Scoring Services). 

If you have trouble accessing the Portal, please contact SEDDAS. Administrators who require additional ELA or Math test materials, after the order deadline has passed, must contact Questar Assessment, Inc. directly with their requests.

Test booklets for all NYSESLAT Tests must be ordered via MetriTech (1-800-747-4868). Please be advised that schools are required to provide a CD audio player for the administration of the Grades 3-12 Listening section.

Answer Sheets

Guidelines for ordering answer sheets can be found in the above section - ORDERING ANSWER SHEETS. In general, the notification for ordering answer sheets is emailed to schools in late October.

RESOURCES

BOCES Website - From the Secure menu, each of the following can be selected:

• NYSED Portal - for ordering exam booklets
  • Login Data is provided by NYSED. If forgotten, click the "Reset Your Password" link or contact the SEDDAS Help Desk (include the name of your school, BEDS number, and the user name you're trying to use).
• Level 0 - for entering student data
  • Login Data is provided by BOCES. If forgotten, click the "Forgot Password" link or email Nabila Levian.
  • Click here to view/download a guide to Level 0 - Grades 3-8.
  • Click here to view/download a guide to Level 0 - NYSESLAT.
• NYSSIS - for resolving student identification issues related to Level 0 ID
  • Login Data is the same as used for the NYSED Portal.
• L2RPT - for accessing Level 2 score reports
  • Login Data is the same as used for the NYSED Portal.
  • Click here to view/download a guide to access Level 2 reports.

NYSED Office of State Assessment - Memos related to all aspects of NYS Testing administration can be found on the site, including the Testing Schedule.

If you have any questions about the NYS Testing Program process for Grades 3-8; NYSESLAT; or NYSITELL, please contact Nabila Levian, Project Manager.